Require HR Coordinator, Khobar, Eastern Province, Saudi Arabia

Job Purpose
The HR Coordinator exist to ensure that all administrative tasks related to HR Processes across all phases of the employee lifecycle are efficiently carried out. 

Main Responsibilities

• Assist with recruitment activities from publishing ads till onboarding
• Update Job Descriptions as per changes communicated by the department
• Screen resumes and job applications as per established criteria
• Follow up with candidates throughout the hiring process
• Maintain a database of potential candidates for future job openings.
• To prepare and issue Offer Letters and Employment Contracts, follow up on offer acceptance
• To arrange medical checks for new or existing staff
• Ensure employee file is in order
• Pull attendance report periodically or as deemed necessary
• Record all requests coming to HR Helpdesk
• Maintain document numbers for notice/memo/policies
• Respond to the queries through phone/emails with resolution based on Company Policies
• Sending and following up on probationary period appraisal to Line Manager
• Informing Training Department about training requirements
• Prepare confirmation or extension or termination letter based on evaluation
• Handle leave module in HRMS
• Prepare all Employee related letters
• Handle employee exit process
• To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover
• Checking if new employee file received by Recruitment is as per SOP
• Make entry in the TMS for all new employees
• Advise addition of new employees and dependent to insurance and GOSI
• Pull attendance report periodically or as deemed necessary
• Record all requests coming to HR Helpdesk
• Assign the requests to the concerned staff for action
• Forwarding notice/memo/policies
• Respond to the queries through phone / emails with resolution based on Company Policies
• Monthly check-in with new employee until completion of probation period appraisal limited to Supervisors and below staff category
• Sending probationary appraisal to the concerned Line Manager and following up on probationary period appraisal limited to Supervisors and below roles
• Forwarding Training Requirement sheet and Gap Analysis to Training Dept
• Prepare confirmation or extension or termination letter based on evaluation
• Handle leave module in HRMS
• Advise and maintain Exit re-entry, vacation pay in advance and flight ticket as necessary
• Prepare all Employee related letters
• Issue Warning, Penalty, Termination letters
• Process Resignation / Termination; send advise to Admin to remove staff from insurance and GR to process sponsorship transfer / final exit
• Advise Payroll & Benefits Administrator to process final settlement and to
  delete from GOSI
• Conduct exit interview limited to Supervisors and below staff category
• Resolve Employee Grievances and take appropriate action covered by the HR policies
• Assist in Employee Engagement activities and conduct it in the Absence of Supervisor
• Assist in all general internal office communication
• Filing all papers in the concerned files related to each task
• To carry out any other HR tasks as may reasonably be requested by the HR Manager, including providing cover

• Adhere to follow all company Quality, Health, Safety, And Environmental (QHSE) policies, procedures, and legal requirements.
• Promptly identify and report unsafe conditions, incidents, and near misses to the appropriate supervisor or QHSE team.
• Properly use, maintain, and store personal protective equipment (PPE) and safety tools as required by the job.
• Attend and actively participate in mandatory Safety inductions, HSE trainings, safety meetings, emergency drills and root cause investigations
• Follow established emergency response procedures, including evacuation plans, fire response, and first aid if trained.
• Follow protocols to minimize environmental impact, including proper waste disposal and reporting spills or leaks.
• Provide suggestions to enhance Quality, Health, Safety and Environmental procedures and take responsibility and initiatives for continual improvement

• Associate or bachelor’s degree in business administration

• Bilingual Arabic/English (reading, written, spoken)
• Knowledge of the labour law
• Excellent IT skills (MS Office, Excel, Outlook, PowerPoint)
• An experience of 1 year in a similar role
• Working with a standard HRMS