Require Office Manager, Manama, Bahrain

Job: Office Manager

Company: Apex Group Ltd.

Location: Manama, Bahrain

Job Specification and Key Responsibilities:

• Management of BCP and Health and Safety Policies in line with required protocol
• Plan and oversee the logistics of agile working environments in the Bahrain office
• Coordinate office activities and operations, including the management of car parking bays, to secure efficiency and compliance with company policies
• Track and manage office supplies on an ongoing basis
• Provide Reception duties and offer administrative/clerical assistance to all teams
• Build excellent working relationships with GCC counterparts and key stakeholders across the region
• Perform administrative tasks to strengthen Apex’s visibility in the Bahrain financial sector

Duties are varied and will also include but not be limited to those outlined below:

Reception

• Answer all incoming calls promptly and direct where necessary/ take messages
• Meet and greet visitors/clients and escort to meeting rooms
• Prepare refreshments for clients on arrival
• Maintain reception area to comply with Apex clear desk policy
• Arrange taxis for clients/visitors and maintain a visitor log

Meeting room

• Maintain a meeting room calendar and coordinate bookings
• Set-up and clear the meeting room before and after meetings
• Arrange in-house lunches and refreshments when required

Deliveries, Post and general tasks

• Receive and sign off on all office deliveries and store accordingly
• Receive and log both courier packages and post and distribute accordingly
• Liaise with Notaries for certifications and collect on occasion when required
• Monitor and maintain kitchen supplies to avoid shortages
• Ensure kitchens are kept tidy
• Issue and control office building access cards

Administration/Clerical

• Scan documents as and when required
• Ensure stationery cupboards are well stocked and kept tidy to avoid shortages
• Assume responsibility for implementation of the “clear desk” office policy
• Attend training as First Aid/Fire Marshal/Health and Safety officer if needed
• Liaise with IT to ensure Bahrain office infrastructure works efficiently
• Process and submit filings of government bodies (LMRA, SIO, Tamkeen) when required
• Ensure compliance with Company procedure and processes
• Provide administrative support to Management as required

Skills Required:

• Good written and oral communication skills
• Number of years of experience in office management and/or logistics
• Conscientious, flexible and willing to work as a team player
• Having a high level of integrity and the ability to act with discretion
• Proficiency in MS Office.

Job Link:

https://theapexgroup.wd3.myworkdayjobs.com/apexgroupcareers/job/Manama/Office-Manager_JR-0022370?source=LinkedIn