Require Officer – Human Capital , Jeddah, Saudi Arabia

Job: Officer – Human Capital

Company: Apparel

Location: Jeddah, Saudi Arabia

Job Link:

https://ediu.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1013/job/8534?utm_source=linkedin&utm_medium=jobboard

Key Responsibility HR Administrative Support

• Assist in preparing onboarding kits, joining forms, ID card requests, and welcome letters for new joiners.
• Collect, scan, and file employee documents (physical & digital) including passports, visas, contracts, and policies.
• Track pending documentation and follow up with employees to ensure all required information is submitted.

Data Entry & Record Maintenance

• Enter employee details into the HRMS or spreadsheets for new joiners, exits, and changes.
• Maintain up-to-date logs and trackers for medical insurance, visa status, contract renewals, and leave records.
• Ensure all data is accurate, consistent, and aligned with audit and policy requirements.

Support for Employee Lifecycle Activities

• Coordinate with Admin and PRO teams for scheduling medicals, visa renewals, and document pickups.
• Prepare basic HR letters (e.g., address proof, salary certificate) using standard templates under guidance.
• Assist with offboarding tasks such as collecting ID cards, tracking clearance forms, and updating exit trackers.

Assisting HR Processes & Events

• Provide logistical support during HR events, townhalls, and employee engagement activities.
• Distribute circulars, announcements, and feedback forms; assist in collecting and compiling responses.
• Organize HR filing cabinets, maintain proper labeling and sorting of employee folders.

Compliance & Policy Support

• Ensure all employee files are maintained as per the company’s audit and compliance guidelines.
• Support the team in preparing for internal and external audits by providing access to documents and records.
• Flag inconsistencies or missing documents to the Executive/Sr. Executive for action.

Team Collaboration

• Collaborate with cross-functional teams (e.g., Payroll, Admin, IT) for smooth coordination of day-to-day employee services.
• Maintain a helpful and professional approach in responding to staff queries or guiding them on basic HR formalities.

Desired Experience The ideal Officer – Human Capital in a retail company should have 1-3 years of progressive experience in human resource/HRMS/administration. Proven success in driving high level cross functional collaboration, enhancing customer engagement, and achieving & exceeding sales KPI targets for stores.

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